Conference and Meeting Inquiry

We want to help you as much as possible in planning your event. Our personal attention to details will benefit from your ideas and input. Please complete as much of the following as possible so that we may better match your needs and our offerings. We will contact you for more specifics and to create a truly unique experience for attendees and friends.

Thank you very much,
Lynette James
Convention Sales Manager, Portsmouth Convention and Visitors Bureau (CVB)
1-800-PORTSVA
jamesl@portsmouthva.gov

Please enter your contact information

Prefix		(Mr., Mrs., Ms., Dr., etc.)
First Name
Last Name
Organization
Address (line 1)
Address (line 2)
City
State/Province
Postal Code
Country
Phone
Fax
Email
Web Site

Type of organization

Response to request needed by

MM/DD/YYYY

Meeting Profile
Complete meeting name

Meeting type

Meeting scope

Where do attendees come from?

Decision made by

Meeting start date

MM/DD/YYYY

Meeting end date

MM/DD/YYYY

Total number of people

Total number of rooms blocked

Number of suites
	Percent single room %	Percent double rooms %
	Peak night rooms	Number of days hotel rooms are required

Alternate dates this meeting may be held

Alternate date #1

MM/DD/YYYY

Alternate date #2

MM/DD/YYYY

Rate Range

Largest meeting setup

for

Number of concurrent breakout rooms used

Number of on-site food and beverage functions

Largest meal period

Preferred major arrival/departure days

Alternate major arrival/departure days

Meeting held

Largest on-site food and beverage function attendance

Number of off-site food and beverage functions

EXHIBITS (If any, please complete the section below.)

Type of show
Number of booths		(if none, please put 0)
Size of booths		8x10 10x10 Tabletop Other
Total gross exhibit square feet
Move In Day
First Show Day
Last Show Day
Move Out Day

SPECIAL REQUIREMENTS

Our CVB can also assist you in finding specialized services to make your planning process easier.

Check those items for which you desire additional information:	Airport	Shuttle Service or Ground Transportation
	Audio-Visual Services	Special assistance/disabilities
	Golf	Spouse or Youth Programs
	Hired Entertainment or Speakers	Teleconferencing
	Off-Premise Catering or Banquet Facilities	Tennis
	Restaurants	Theme Parties or Special Events
	Send me a Meeting Planners Guide	Tours or Sightseeing
	Shopping	Hotels
	Other	Hotels

How did you first hear about Portsmouth, Virginia?

			Trade Magazines for Meeting Planners
			Tradeshow
			Word of mouth
			Other

Thank you for using Portsmouth Convention & Visitors Bureau's Meeting Information Request Service. Before you send your request, we'd appreciate any history you can provide about the meeting you have just entered. It would also be helpful knowing where the meeting may be held in the future.

MEETING HISTORY

Enter up to four years of meeting history (Past numbers should be actual pickup)
Please share at least one year of history, beginning with the most recent.

Past Start Date(s)	Past End Date(s)	City	State/ Province	Name of Hotel or Facility	Conv. Center (Y/N)	Total # People	Exhibit Facility Type	Total # Rooms Pickup

Type of hotel used

OTHER FUTURE MEETINGS

Enter up to two future meetings (Future numbers should be estimates)

Future Meeting Date(s)	City	State/ Province	Name of Hotel or Facility	Confirmed Hotel (Y/N)	Total # People	Total # Rooms Blocked	Total # Rooms on Peak

Editorial Comments/ Special Notes