Fax On Demand™

Introduction:

The Purchasing Division of the City of Portsmouth/Portsmouth Public Schools has instituted the Fax On Demand system to provide current information to potential contractors, consultants, and other types of vendors, as well as the general public. The system allows you to receive the information quickly, at your convenience, whenever and wherever you choose, 24 hours a day, seven days a week. All you need is a fax machine or computer with fax capability. Although the Purchasing Division office hours are 8:00 AM to 5:00 PM Monday through Friday, the Fax On Demand system is never closed.  You can contact our Fax On Demand System at 407-975-7119.

Who should use this system?

• Individuals and businesses wanting to become a vendor or supplier for the City of Portsmouth/Portsmouth Public Schools
• Established vendors who need to update their information to remain competitive
• Vendors who want to obtain copies of Bids and Request For Proposals (RFPs)
• Vendors who want to know the status of Bids and RFPs
• Vendors who want to find current City of Portsmouth/Portsmouth Public Schools Purchasing Division agenda items for the Board of County Commissioners
• Vendors who need detailed information about the City of Portsmouth/Portsmouth Public Schools's Purchasing Code and Procedures

What type of information is available on the system?

Legal advertisements, mail order request forms, bid/RFP addendum, bid tabulation sheets and vendor pick up lists are available along with the following:

• Current Procurement Listings
• Formal Contracts and Construction Bids
• Straight Bids
• Annual Bids
• Requests for Proposals (RFPs)
• Professional Service Requests for Proposals (RFPs)
• Current Award Recommendations and Current Board Agenda Items
• Vendor Application and Commodity Codes Listings
• City of Portsmouth/Portsmouth Public Schools Purchasing Code and Procedures

How To Use The Fax On Demand System

Using the Fax On Demand system is easy. Simply follow the prompts using your touch tone phone. If you are uncertain which document you need or want, simply order the list of documents currently available on the system. For documents too lengthy to fax, a mail order request form can be faxed to you. Simply complete this form and fax it back to Fax On Demand. The documents you ordered will be mailed to you within twenty-four hours.

Document Numbering

Where xxx is the bid or RFP number, documents are numbered as follows:

• xxx1 - Legal advertisement
• xxx2 - Published "short list" for the project
• xxx3 - Mail Order Request Form for Bid/RFP/PS package
• xxx4 - Bid Tabulation sheet for that particular project
• xxx5 - List of all vendors who have recieved the bid package.
• xxx61 - 1st addendum to this bid
• xxx62 - 2nd addendum to this bid.

For example, to find out who has recieved bid packages for FC-132-98/BJC, simply request document number 1325.

Other Commonly Requested Document Numbers

• 100 - Current Procurements List
• 6001 - Current Award Recommendations
• 6002 - Current Board Agenda Items
• 7002 - Commodity Codes for Goods
• 7003 - Commodity Codes for Services
• 7004 - Vendor Registration Form

Should you need further assistance with the fax system, please call Fax On Demand, Inc. at (407) 975-0000.

Questions or Comments: Webmaster

City of Portsmouth/Portsmouth Public Schools Procurement Division
801 Crawford Street
Portsmouth, Virginia 23704-3822
757-393-8831
757-393-8103 - Fax
407-975-7119 - Fax On Demand
© Copyright 1998